Timpson City Council Meeting, July 17

Notice is hereby given that a meeting of the governing body of the above named City will be held on the 17th day of July, 2018 at 5:30 pm. at the City Hall, 456 Jacob Street, Timpson, Texas, at which time the following subjects will be considered, to-wit:  

 

  1.    Call to Order:

 

  1. Invocation:

 

  1. Pledge: United States Pledge, Texas PledgeHonor the Texas Flag.  I pledge allegiance     

        to thee, Texas, one state, under God, one, and indivisible. 

                             

  1. Chamber of Commerce:

               

  1. Council Items:  Reports by the members of the City Council on matters not on the

             agenda will be made at this time.  A total, not to exceed 10 minutes will be devoted

             to these reports.

 

  1. Presentations & Recognition:  Charlotte Broadway will be celebrating a

            birthday on August 12th.

 

  1. Citizens Input:  This time is provided for members of the public to address the City

             Council on items that appear within the Consent and Action Items or a matter not

             listed on the agenda.  Each speaker is limited to 3 minutes.  A Citizens Input Form

             may be filled out and filed with the City Secretary prior to the meeting.

                                         

     8.          Department Reports:

                             

            A.    Public Works Report:  Larry Burns

 

            B.    Police Department Report: Kent Graham

 

            C.    Municipal Court Report:  For the month of May 2018, there were 57 citations

                    citations issued,  61 violations, 0 to juveniles and 1 to minors.  

                    Total amount reported $7,180.27, the city’s portion at 55% is $3,949.15.

 

      D.   City Secretary:  Upcoming Department Budget Meetings will be as follows:

             July 24th -Electric Budget Meeting, July 31st-General Budget/PD Meeting, August

             6th EDC Budget Meeting, Preliminary Budget at the August 21st Council Meeting

             and adopt the Final Budget at the September 18th Meeting.  All meetings will be at

             City Hall at 3:00 pm.  Any Council Members interested in attending must notify the  

             City Secretary.  The Water Budget Meeting was held last Tuesday.

 

            The annual Back to School Event, sponsored by Timpson First Baptist Church

            will be on August 16th from 4:30-6:00 pm at the Community Building in SoSo Park.

            Kids (accompanied by an adult) will receive a backpack and school supplies.  If you

            would like to donate any supplies please contact Leslie at 254-2421 or Bro Dee at

            254-2220.

 

            On August 4th there will be a trash dumpster on RR Ave beside City Hall.  It will

            be available from 6am until it reaches capacity, so come early.  There will also be a                       

            recycle dumpster from August 4-10th located by the gazebo on the square.            

 

      9.          Consent Agenda:  Items included under the Consent Agenda require little or no

       Deliberation by the Council.  Approval of the Consent Agenda authorizes the      

       City Secretary to proceed with the conclusion of each item as reflected in the  

       Minutes of this meeting.

 

    1.   Consider approval of the minutes of the regular meeting held on June 19th, 2018  
    2.   Consider approval of Financial Statement for the month of June, 2018
    3.   Consider approval of Accounts Payable – Unpaid bills for June, 2018

REGULAR AGENDA ITEMS  (10-18)

                   

      10.      Discuss and possibly take action:   Close the Parks Account 2800016384 and move

                 the balance ($1,738.38) to General Checking 953653, Parks and Community

                 accounting to be maintained thru QuickBooks.

                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                

      11.      Discuss and possibly take action:  Close the Crime Stoppers Account and move the

                 balance ($1763.53) to Police Donations Acct 2800015741.  Funds will not be

                 designated Crime Stoppers but will  be used by PD as needed.

 

      12.      Discuss and possibly take action:  Move the monthly 5% Garbage discount to the 

                 Streets Account 2800017028.  These funds have been going into General Savings but

                 the Street Account is a specific General Account for street repair and expenditures. 

                 The total discount each month is approximately $550.00.

 

      13.      Discuss and possibly take action:  Create the following 6 Signatory Resolutions of

                 Authority for Austin Bank Accounts at the request of the bank.

 

      14.      Discuss and possibly take action:  Approve a Resolution that the Minutes and 2

                 Signatures are required to OPEN or CLOSE Municipal Bank Account at Austin or

                 Texas State Bank.

 

      15.      Discuss and possibly take action:  CD 2800233028 with a balance of $84,308.83

                 Electric Utility Funds were renewed into a 60 month CD at the maturity date with the

                 stipulation there would be no fee charged.  The Council can decide to change the

                 terms or to close this Account and move to the Electric Super Savings Account

                 958777.  The interest rate on a CD for 130 months (5 yr) is 1.75%, 36 month (3 yr) is

                 1.75%, 24 month (2 yr) is 1.55% and 1.65% on our current Electric Super Savings

                 Account.

 

       16.     Discuss and possibly take action:  Set a date to adopt the preliminary Budgets for                                                 

                 Water/Sewer, General and Electric Departments for 2018-2019. (Deadline for the

                 proposed budgets must be filed with the Municipal Clerk, Leslie Leathers at least 30

                 days PRIOR to adopting the City Tax Rate and 2018-19 Final Budget.  Final Budget

                 has to be adopted prior to September 30th.)

 

       17.     Discuss and possibly take action:  Review and possibly sign Contract with OTX Oil

                 & Gas for the lease 33.74 acres at $350.00 per acre for Survey William Gainer A-255,  

                 location is the Sewer Plant.

 

       18.    Adjourn: